Netherlands -
Documentation and Resources

If your Dutch diploma, certificate or list of grades is lost or damaged, you may be able to download or apply for a duplicate.

If you have changed your name or gender, you can often have it changed on your diploma, certificate or list of grades. Depending on your diploma, you can download it or request an extract.

Extracts and official copies of Dutch birth, death and marriage certificates can be obtained from the Municipality where the birth, death or marriage was registered. A civil status record extract contains only the essential details of the record and can be requested by the person named in the certificate or a direct relative (e.g. spouse, parent, child). An official copy of a civil status record is a copy of the original record stamped and signed by the Registrar of Births, Deaths.

• The Hague - Birth, death and marriage certificates
• Amsterdam - Birth, death and marriage certificates

A KVK Business Register extract provides a summary of a company’s registration data (name and address, date of establishment, directors, authorised signatory, the nature of the company and its registered office). Certified paper extracts and digitally certified extracts are available in Dutch and in English.

Certified copies of deeds of incorporation and articles of association are also available from the Chamber of Commerce, as well as other filed company documents.

• Information shown on a KVK Extract

Certificates of conduct from the Netherlands (Verklaring Omtrent het Gedrag) required for emigration purposes (for example to apply for a foreign visa or work permits) can be obtained by making a written request via the municipality or by applying to Justis.

• The application should be made to the municipality when the applicant is registered in the Municipal Personal Record Database (BRP). You will need to attach a confirmation or document from the organisation that is requesting the certificate stating that the certificate is required.
  Apply by written request via the municipality (in Dutch)
• Applicants not registered in the Municipal Personal Record Database should apply directly to Justis. Applications can be submitted by email. Certificates will be delivered by post.
• FAQs - Good Conduct Certificates (in English)
• FAQs - Good Conduct Certificates (in Dutch) (in Dutch)

Foreign embassies and consulates in the Netherlands